SAP HCM Functional Analyst

Title: SAP HCM Functional Analyst

Location: Sacramento, CA 95833 (100% Remote WITHIN CA ONLY)

Duration: 36 Months with possible extension/hire

CALIFORNIA DL IS MUST HAVE WE NEEDED TO SHOW ON VIDEO CALL

MUST HAVE GOVT PROJECT

The Program is comprised of two main units:

• The Phoenix Shared Services Center (SSC) consists of staff who are super-users of the Phoenix System, who provide day-to-day operational support of the courts.

• The Phoenix Center of Excellence (COE) consists of staff who are proficient in functional configuration, ABAP, UI5, and other related development, Basis, and who provide analytical, configuration, and technical support of the Phoenix System.

The Program is comprised of two main units:

• The Phoenix Shared Services Center (SSC) consists of staff who are super-users of the Phoenix System, who provide day-to-day operational support of the courts.

• The Phoenix Center of Excellence (COE) consists of staff who are proficient in functional configuration, ABAP, UI5, and other related development, Basis, and who provide analytical, configuration, and technical support of the Phoenix System.

SHARED SERVICES CENTER:

The Shared Services Center provides centralized administrative services to the courts on the Phoenix System and promotes best practices and operational consistency statewide. The SSC provides a diverse range of financial and payroll operational services daily.

SSC Overview:

The Shared Services Center is the central point of contact for courts using the Phoenix System. It provides the production of a standardized set of monthly, quarterly, and annual financial statements that comply with existing statutes, rules, and regulations.

Financial Services provided include:

 General Ledger management, reconciliation, and reporting.

 A centralized treasury, including bank account management and investments.

 Trust Accounting, which consists of money collected and held in trust on individual cases by the trial courts.

 Procurement and Contract services, including supporting all the courts in using the system, and smaller courts in the entire procurement process.

 Accounts Payable which includes vendor, employee, and jury payments.

 Financial management, reconciliation, and reporting of payroll data for trial courts using a third-party payroll provider.
 

HR Payroll Services provided include:

 Personnel Administration, which includes data entry required to record employee hiring and separation activities, classification and pay, and organization management.

 Benefits, which include the proper deduction and payments, such as health, dental, vision, etc.

 Time Management, which includes the proper recording of time and leave based on an individual’s work schedule, representation status, etc.

 Payroll, which includes the processing of time records against pay and benefit records to produce employee payments, vendor payments, and updating accounting records.

 Payroll reconciliation, which includes validating the accounting records against the payroll records to ensure payments have been properly collected, disbursed, and accounted.

 Employee Services and Manager Services, which include access to self-service options, such as timesheets for entry and verification, benefit information, contact information, etc.
 

SSC Goals:

 Ensure uniformity of financial records.

 Provide consistency of accounting and financial data.

 Produce trial court monthly, quarterly, and annual financial statements.

 Ensure compliance with existing statutes, rules, and regulations.

 Monitor process compliance with service level agreements.

 Provide timely and efficient service to all courts utilizing all Phoenix System services.
 

CENTER OF EXCELLENCE:

The Center of Excellence (COE) is responsible for the systematic deployment, maintenance, and operation of the Phoenix System to the trial courts. Phoenix Financial Services are provided to all California trial courts. Phoenix HR Payroll Services are provided to twenty (20) California trial courts – further deployment efforts are contingent upon additional COE and SSC resources.
 

COE Overview:

The COE performs complex studies of accounting and human resources/payroll processes, business procedures, and court administrative operations. It also assists in formulation of new or revised policies and/or procedures to meet court administrative and business operation’s needs and implements automated processes where possible. The COE also provides more technical services to the Phoenix Program in partnership with a dedicated unit of the Judicial Council Information Technology office, with the support of other third-party managed services and Microsoft Azure cloud services.

COE Services and Responsibilities:

Continually direct project teams of Judicial Council and court representatives in the development of new and revised Financial Services and HR Payroll Services processes and configuration for continuous improvement.

 Provide the required Project Management services for all efforts, whether they are formal projects or normal maintenance or enhancement requests, to ensure the most efficient use of resources and compliance with industry, program, and judicial branch enterprise and security standards.

 Develop and modify reports for Financial Services and HR Payroll Services activities specific to court operations and budgeting.

 Prepare reports with recommendations based on studies and surveys to improve or change accounting and HR Payroll Services policies, processes, and procedures.

 Continually manage the work of contracted system support consultants involved in support of the Phoenix System on behalf of the courts.

 Design and build reports to satisfy requests from third parties including California Legislature, California State Auditor, the Judicial Council, and other branch entities.

 Provide day-to-day user support and break-fix services.

 Develop requested enhancements implement system patches and upgrades for hardware as well as software.

 Develop and provide daily monitoring of system tools and interfaces to support court administration. This includes implementation of program administered tools, as well as interfaces with court systems and their third-party service providers for financial, payroll, and benefit administration, etc.

 Provide ongoing Maintenance and Operations services (M&O Support) to the Phoenix Program, ensuring that systems are operating on the most current vendor-required system and maintenance support levels.

 Provide continuous improvement related to system change requests that support ever-evolving priorities of the trial courts and technological advances in the SAP solutions and beyond COE Goals.

 Design, develop, enhance, and maintain a quality integrated system of financial and payroll processes within the Phoenix System.

 Continually improve Judicial Council staff knowledge, skills, and abilities, as well as review processes and configuration, to reduce the cost of delivering integrated finance and payroll services for the trial courts.

 Ensure project artifacts and skills of functional resources are maintained to properly assist in supporting Phoenix for all projects and development workstreams utilizing the integrator’s resources.

 Provide timely responses to all system incidents, and enhancement requests.

 Assist the Judicial Council in realizing the benefits of fully integrated financial and payroll systems.

 Provide opportunities for greater efficiency by the restructuring and redesigning of business processes by leveraging the value of the system’s capabilities.

 Minimize duplication of efforts.

 Minimize manual reconciliations.

 Provide a foundation for the Judicial Council and the courts to explore additional functional and technical improvement opportunities, including but not limited to:

o Deployment of functionality to additional courts,

o Migration from SAP HANA Private Cloud to SAP HANA Cloud, RISE transformation processes, and licensing.

o Transitioning from SAP Solution Manager to a successor,

o Migration to an SAP-compatible next generation context sensitive help.

o Public Sector Budget Planning

o eProcurement

o Fixed Assets Management

o Inventory Management

o Learning Management

o e Recruitment/Applicant Tracking/Onboarding

o Performance Management

o Automated integration with other business solutions in the courts, mobile access, and self-service reporting capabilities for courts.

O Increased use of automated system support tools such as

o Automated testing tools

o ‘Citizen’ developer tools

o Low-code / no-code application development, and Robotic Process Automation

O Promote and maintain SAP’s Clean Core approach to minimize custom code withing the SAP S/4HANA environment, promoting agility, efficiency and innovation readiness

O SAP Fiori development

DESCRIPTION OF GOODS AND/OR SERVICES:

The Judicial Council seeks to contract with a single organization that will provide experienced and knowledgeable consultants to the Judicial Council to assist the Judicial Council in providing the services and fulfilling its responsibilities as described in Section 1.3 above and further elaborated upon in Attachment 12 of this RFP. The Judicial Council reserves the right to reject any and all proposals, to award the contract in whole or in part and/or negotiate only certain items with an individual person or entity submitting a proposal (the “Proposer”) if it is deemed in the Judicial Council’s best interest, or not award any contract based on the submitted proposals. The Consultants to be provided with must have expertise and experience (generally Senior level and above, with at least 10 years’ experience) in support of a mature SAP installation substantially equivalent to the Judicial Council’s current installation specified in 2.2, below. The consultants will, in addition and when requested, engage in knowledge transfer activities to promote the Judicial Council’s goal of achieving Judicial Council independence in maintaining and developing the Phoenix System.

SAP HCM Functional Analyst

See SAP Financial Functional Analyst for preferred experience and expectations. The SAP HCM Functional Analyst’s skill set required may include any of or a combination of the following or similar areas:

• Team Lead

• Integration Manager

• Personnel Administration

• Organizational Management

• Payroll (HR and Finance)

• Time Management

• Benefits Administration

• Organization Management

• HR/Payroll Financials

• Employee and Manager Self-Services (Fiori Apps)

• Workflow

• Learning Management Solution

• Performance Management

Best Regards,
Tarik Khanna
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